Annual General Meeting – Monday 13th May 2024

Tuesday Apr 16, 2024

Notice is hereby GIVEN that the ANNUAL GENERAL MEETING will be held on Monday 13th May 2024 at 6.30pm

attend in person† At The Council Chamber, Civic Centre, Duke Street, Chelmsford, CM1 1JE

1. Minutes of the Annual General Meeting held on 15th May 2023.
2. Directors’ Report and Financial Statements for the year ended 27th January 2024.
3. Management Presentation:
– Review of 2023/24 trading year
– Future prospects and business developments
– Membership, community and charity fundraising update.
4. Appointment of Scrutineers.
5. Questions from the Floor.
6. Ratification of the Share of the Profits at £2.00 per 1,000 points accrued on Membership Cards as at 28th January 2024, to be credited to Membership Cards on 14th May 2024.
7. Approval of Directors’ Fees & Expenses.
8. Approval of Distributions – Chelmsford Star Co-operative Party Subscription.
9. Appointment process of Auditor.
10. Elections to the Board of Directors: 5 vacancies to serve for 3 years. 6 nominations received.
11. Election to the Membership Committee: 1 vacancy to serve for 2 years. 3 nominations received.

Motions must be submitted to the Secretary by no later than 4.00 pm on 21st April 2024.

† Advance Registration:  Any member wishing to attend in person must advance register. Spaces will be limited and subject to change.

To advance register call 0800 254 0404 or email:

Please provide the following details; name, membership number (starting 633174985) and email address.

Admission to the Members’ Meetings:  Members will be required to produce their membership card for entry to the meeting. Once the meeting has commenced, no further members will be admitted.
TRANSPORT – Members who require transport to this Meeting should book this at the time of advance registering. Transport must be requested by 29th April 2024.

0800 254404

Download our AGM Poster here


It would be great to see you at the AGM. It is an opportunity to hear how your Society is performing, and learn about our plans for the year ahead.

We’ll also discover the results of our Member Representative elections.

Those of you who have registered for Postal Voting will receive your Member Representative voting packs next week. In them, you’ll find ballot forms and a statement from each candidate, plus a return envelope. Thank you for voting for the member who’ll best represent you in future decision-making!

If you are not registered to vote and you’d like to vote in person, we have arranged several opportunities:

Braintree Quadrant:

Brambles Restaurant  |  Thurs 18th April  |  10am – 3pm

Chelmsford Quadrant:

Brambles Restaurant  |  Fri 19th April  |  10am – 3pm

Brambles Restaurant  |  Sat 27th April  |  10am – 3pm


If you’d like to take part in postal voting next year, register your membership card on our Member Portal and choose the ‘register for postal voting’ option.

If you’d be interested in putting your name forward to becoming an elected member yourself next year, you can read more about the process here.

Thank you for being an active part of your local Co-op.